Lab Export Control is a department under Laboratory Counsel. We provide regulatory review of international shipments for the purpose of determining if an export license is required for the technology being shipped. We do not provide shipping services. If you have questions about shipping procedures (not export licenses), please direct them to email@example.com.
Export Clearance – Biological Items
Please download the Biological Self-Certification Form and follow the instructions in the form.
Please note that the Biological Self-Certification Form can only be used for biological items in your shipment. Non-biological items (e.g. empty dewars, chemicals, etc.) must follow the procedures for non-biological items below. Mixed shipments need to complete both biological and non-biological clearance procedures.
If completion of the Self-Certification yields an EAR99 result and the destination is not prohibited for EAR99 items, proceed directly to Shipping with the completed and signed form. No approval or review is required from Lab Export Control except when you have answered “Yes” to any of the questions in the Self-Certification.
If you answered “Yes” to any question and completion of the Self-Certification yields a result that is not “EAR99”, or you are seeking to ship to a sanctioned country, contact firstname.lastname@example.org for further instructions.
In all cases, send a PDF copy of the completed Self-Certification to email@example.com for our records.
Export Clearance – Non-Biological Items
First, determine the applicable export control classification
There are two methods to determine the export classification of items you wish to ship:
1. Preferred Method (Commercial Technology): Vendor Classifications. Start by requesting the export control classification from the manufacturer/vendor of the item you wish to ship – typically they have the most knowledge about the technology of the item. Also, in order to sell their product outside the U.S., they have to have this information for exporting purposes. In order to avoid confusion with customs regulations (different from export regulations), you should phrase your question to the manufacturer or vendor as follows:
“I have one of your products (insert model name and number here) and I need to determine export licensing requirements prior to shipping internationally. What is the export classification of your product under the U.S. Export Administration Regulations or the International Traffic In Arms Regulations? Please provide the ECCN or USML category.”
Typically, you’ll receive an answer within the same business day. When you get the classification response, forward the vendor response in an email requesting international shipping clearance to firstname.lastname@example.org and include the following information:
1. Your division and research project name if applicable
2. Technical description of each item
3. Export classification provided by vendor for each item
4. Destination country
Note on Foreign Vendors and Small Businesses:
Foreign vendors will not be familiar with U.S. export regulations – skip directly to the secondary method of self-classifying below.
Smaller U.S. businesses may or may not conduct business internationally. However, it is still worth asking the question above in case they do. If they do not, proceed to the secondary method below.
2. Secondary Method: Self-Classification. This involves the LBNL shipper working with Lab Export Control to review export regulations for a positive match. This method also applies to technology developed at LBNL. Because of the technical terminology in the regulations, it is important that this self-classification be performed by someone with expertise in the applicable technology. If you have tried to contact the vendor with no success, or the items you seek to ship were developed at the Lab, then complete the International Shipping Questionnaire and send to email@example.com for review. You may be contacted with questions about your shipment.
Last, the Licensing Determination
Lab Export Control will review the information provided to determine if any export licenses are required prior to shipping. An email approval will be provided if no licenses are required. Subsequent to receiving Lab Export Control approval, LBNL Shipping will conduct restricted party screening to ensure the recipients of the shipment are not denied entities.
Note: “Publicly Available” documents like books and magazines are exempt from export controls and may ship without Lab Export Control approval (subject to sanctions imposed on certain country destinations).